As a Community Administrator, reviewing Help Desk tickets and amenity bookings from residents is quick and easy with Tribe Home. Review and keep track of bylaw infractions, key fob/card replacements and tenancy changes with ease.
When a resident submits a request via Help Desk, a notification will be sent to your Tribe registered email.
Reviewing Help Desk Submissions
To start, select Help Desk from the left navigation.
Filtering Help Desk Submissions
There are four quick filters provided that allow users to quickly show Active tickets, Tickets Assigned to Me, Unread tickets and Archived tickets. Only one quick filter can be applied at a time if more detailed filters are needed. See the instructions below.
You can also use the search bar to search by unit number, names of people (either assignees or the requestor), ticket number, or the ticket title.
(1) Click the Filter button (highlighted by the red box above) to change the filters
The filter box will pop up, allowing you to choose different dropdown menus for different options. These options are Read/Unread, Active/Archive, Status, Assigned To, Created By and Sorted By.
Viewing and Managing Tickets
Click on any ticket to be redirected to the ticket details page.
In the ticket detail view, you can communicate with the requestor by clicking in the Share something with your community text box. Type your message and then press the comment button to send the message.
Please note messages cannot be edited or deleted after they are sent.
You can remove recipients by clicking on Manage and then clicking the red Remove button beside the name of the person you wish to remove. Once this action is completed, responses will not be forwarded to that person. If you remove someone by mistake, click Manage again, click Add a Person and enter their name.
The ticket status can be approved or denied from this screen by selecting one of these options from the dropdown menu. When the ticket status is changed, the requestor will receive an email notification that the submission has been updated.
If the status is not applicable and you want to close the ticket, click Archive this ticket. The requestor will be notified by email that their ticket has been archived.
Note: Requestors do have the ability to respond to a closed ticket which will reopen the ticket.
The default view of tickets is to only show 'Active' tickets. Archived tickets can be revisited by using the filters, if you would like to see Archived tickets, the filter has to be changed to display archived tickets.
Bulk updating Tickets
If you have more than one ticket that needs to be archived, unarchived, marked as read, or marked as unread, then you can use the bulk edit functionality to make updates to multiple tickets at the same time.
For example, if there is a number of amenities booking requests that need to be archived, you can
(1) Check off the tickets that you want to update individually (as indicated in the screenshot below)
(2) Use the select all checkbox to select all the tickets currently shown (indicated by the red square in the screenshot below but not checked).
Note that filtering your tickets first to show only the tickets you want to update will allow you to use the 'select all' checkbox to make bulk updates quickly and efficiently. For example, if you have a number of unread tickets that you want to update you should use the unread filter and then use the select all checkbox to make bulk update to those tickets. Alternatively, if you have a number of amenity bookings that you want to bulk archive you can type the amenity name in the search bar and only tickets for that amenity will be shown (see screenshot below)
Press the Bulk Edit button when you have selected all the tickets and are ready to update. There are two update options:
(1) Updating a ticket archive status to either archived or unarchived
(2) Updating a ticket read status to either unread or read
Check off yes or no for Send email notifications, depending on if you want the participants to know you are updating the tickets.
Click the option you want in the dropdowns shown above. Click the Apply bulk edit button to make the update.